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Florance Flora
#383/A, 4th Main, Rajiv Gandhi Nagar Layout, NTI Housing Society, 2nd Phase, (Near Sahakarnagar Railway Underpass)
Bangalore - 560097
+91 80 29734053 +91 7899388450
9:30 AM to 5:30 PM
Monday to Saturday

Executive Secretary

October 12, 2018
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Website Florance Flora

Flowering the World

Responsible for supporting high-level executives. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, routing callers, answering questions and requests and assisting in HR activities.

Executive Secretary Duties:

  • Secretarial activity for MD of the company
  • Collaboratively review and recommend changes to our company policies
  • Facilitate communication within the company to maximize workflow
  • Managing phone calls with import and export collaborators
  • Provide high-level administrative support by conducting research
  • Coordinating with the AMC vendors with respect to workstations, AC, Fire and safety, Garden area, access control etc.
  • Taking care of travel bookings and related needs for work related travels of all employees as well as management
  • Prepare statistical reports
  • Handling information requests
  • Manage and coordinate daily, weekly, and monthly calendars of senior managers.
  • Manage phone calls and emails with professionalism
  • Petty Cash management/ Vendor payments follow – up
  • Preparing presentations relating to company and company projects
  • Payroll and Time Management
  • File employee related documents
  • HR communication with all employees
  • Explain company policies and procedures to employees
  • Planning company events
  • Partial involvement with trademark and regulatory documentation.
  • Handle essential recruitment tasks such as posting job openings, calling candidates and scheduling interviews.
  • Assist the management in HR related tasks in general.

Skills and Qualification Requirements:

  • Female Only
  • Degree in business administration or relative field.
  • Minimum 3 years experience as an executive secretary.
  • Proficient in MS Office
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary relating to import and export.
  • Outstanding communication and negotiation abilities
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Dependable, high level of integrity, and customer focus.
  • Languages known: English
  • Location: Hebbal, Sahakarnagar, Bangalore.

To apply for this job email your details to jobs@floranceflora.com

Executive Secretary - Florance Flora